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Armms RF and Microwave Society

Privacy Policy

The following statement explains our policy regarding the personal information we collect about you.

1. Statement of Intent

From time to time, you will be asked to submit personal information about yourself (e.g. name, email, postal address etc) in order to book a conference place on our website. By entering your details in the fields requested, you enable the ARMMS RF and Microwave Society and its service providers to provide you with the services you select. Whenever you provide such personal information, we will treat that information in accordance with this Privacy Policy. The ARMMS RF and Microwave Society will act in accordance with current legislation and aim to meet current Internet best practice.


2. Information on Visitors

During the course of any visit to the ARMMS RF and Microwave Society website, the pages you see, along with something called a cookie, are downloaded to your computer (see point 3 for more on this). Most, if not all, websites do this, because cookies allow the website publisher to do useful things like find out whether the computer (and probably its user) has visited the site before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit. Any information that is stored in cookies can help us to provide you with a better service and assists us to analyse the profile of our visitors. For example: if on a previous visit you entered your contact details, then we might find this out from your cookie and fill in the same information on a second visit for you or where you maybe requested for this information again, saving you time repeating to enter the same data. Essentially we use cookies to tailor your experience of the website to your particular preferences and to provide certain services that you have requested. We also use software application running on our hosting server to gather non-personal data regarding the visitors to the site on our behalf. It does so by reading the server log files that are collated after visitors use the site. The log files provide non-personal statistical information about visits to pages on the site, IP addresses and referring sites and other general information. The ARMMS RF and Microwave Society uses this type of information, together with that obtained from the forms used on the site, to help it improve the services to its users


3. Use of Cookies

When you enter a site your computer will automatically be issued with a cookie. Cookies are text files that identify your computer to our server. Cookies in themselves do not identify the individual user, just the computer used. Many sites do this whenever a user visits their site in order to track traffic flows. Cookies themselves only record those areas of the site that have been visited by the computer in question, and for how long. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or to disable the use of cookies at any time. If you do decide to disable a cookie, this may mean that certain personalised services on this website cannot then be provided to you. NB: Even if you have not configured your computer to reject cookies you can still browse our site anonymously until such time as you register for The ARMMS RF and Microwave Society services.


4. Use and Retention of Your Personal Information

When you supply any personal information to us (e.g. when registering for a short course) we have legal obligations towards you in the way we deal with that information. We must collect the information fairly, that is, we must explain how we will use it and tell you if we want to pass the information on to anyone else. Any information you provide to The ARMMS RF and Microwave Society will only be used within our organisation. It will never be supplied to anyone else without first obtaining your consent, except to successors in title to our business or unless we are obliged or permitted by law to disclose it. We will hold your personal information on our systems for as long as it is necessary to do so in order to provide you with the services you have requested. We will remove it in the event that you no longer wish to continue your registration as a personalised user. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998. If you are notified on the website at any time that your information may be used to allow us to contact you for ‘service administration purposes’, this means that we may contact you for a number of administrative purposes related to the services that you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We do not store credit card details nor do we share customer details with any 3rd parties.


5. Contacting you for Promotional Purposes

On occasion we would like to contact you by email or other written communication in order to provide you with further information about special offers or particular products that we consider may be of interest to you. You will be asked to indicate your consent to this before we use your personal information in this way. If you do consent, you will of course be given the opportunity in each and every subsequent email communication we send to you to withdraw your consent to receiving any further marketing information. From time to time we may also wish to disclose your personal information to our carefully selected business partners, in order for them to send you information about their products and services that may interest you. You will be asked to indicate your consent to this before we make any such disclosure. If you do consent, you will always be given the opportunity to withdraw your consent at a later stage. We would also like to contact you by telephone from time to time. If you do not want us to do this, we will again give you the opportunity to inform us that you do not want to be contacted in this way, before we attempt to do so.


6. Internet Based Transfers

Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing this Site and in submitting your personal information to us, you agree to our transferring your personal information on this basis to the extent necessary to provide you with the services you have requested.


7. Security of Your Information

The ARMMS RF and Microwave Society will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Employees, agents or suppliers of The ARMMS RF and Microwave Society may be given access to your personal information, but their use of it shall be limited to the performance of their duties in relation to facilitating your use of the website and any services you request through it. Our employees, agents or suppliers who have access to your personal information are required to keep it confidential and are not permitted to use it for purposes other than to enable you to use the website or to deal with requests which you submit to us.


8. Access to Your Personal Information

You have the right to request a copy of the personal information The ARMMS RF and Microwave Society holds about you and to have any inaccuracies corrected. We charge £10.00 for processing such information requests. Please address requests to the Data Protection Officer at the following email address -


9. Linked Websites

This website may contain links to other websites. The ARMMS RF and Microwave Society is not responsible for the privacy practices of such websites and we suggest you take time to familiarise yourself with any such practices accordingly.


10. Changes to this Privacy Policy

We reserve the right to amend or modify this Privacy Policy at any time in response to changes in applicable data protection and privacy laws or otherwise to reflect changes to this website or to the services we provide. Please check this policy from time to time accordingly. Any significant amendments to this Privacy Policy will be prominently published on the website. By continuing to use the website and any services available through it after any such changes have been made, you will be deemed to have consented to such changes.

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